Money
€2.547.285,33
Dashboard
| Job | Deadline | Cost · budget | Team | Health |
|---|
The dates narrow the movements, not the plan: an article the tasks planned keeps its planned quantity whatever period you choose.
Consumption is booked with a stock movement. Material issued to this site and not yet booked as consumed is not in the Consumed column. A stock location is linked to this project, so issued-not-booked material is shown separately below.
| Article | Code | Planned | Consumed | Unit price | Consumed value |
|---|
| Ref | Description | Status | Amount | Margin |
|---|
Tip: open a Sent or Draft variation to record the customer's signature and approve it.
A statement says how far each contracted position has got and bills the difference against the statement before it.
Link a supplier to a lot to track their orders, statements and retention against this job.
| Task | Phase | Assignee | Due | Status |
|---|
Showing 12 of 18 — open the full board to reorder, block, comment or add tasks.
Chape gegoten op het gelijkvloers (±180 m²). Bouwheer langs geweest voor tussentijdse controle, geen opmerkingen. Levering cement CEM I 42,5 correct ontvangen in de voormiddag.
Bekisting kolommen as B afgewerkt en gecontroleerd. Door aanhoudende regen buitenwerk na de middag stilgelegd; ploeg ingezet op binnenafwerking eerste verdieping.
Vloer- en wandtegels sanitair blok geplaatst. Puincontainer afgevoerd. Wekelijkse veiligheidsronde uitgevoerd — geen opmerkingen, VCA-checklist afgevinkt.
Binnenwanden gepleisterd op verdieping 1. Elektricien gestart met ruwe leidingen. Kleine vertraging door laattijdige levering gipsplaten — ingehaald op de planning.
Werfsteiger zuidgevel opgebouwd en gekeurd door externe firma. Start metselwerk nieuwe binnenmuren gelijkvloers. Materiaal geleverd en gestockeerd in werfzone.
| Document | Type | Valid until | Status |
|---|---|---|---|
| Omgevingsvergunning | Permit | — | Approved |
| Uitvoeringsplannen A-101 … A-140 | Plan · v3 | — | Current |
| VCA-attest ploeg | Safety | 12 Mar 2027 | Valid |
| ABR-verzekeringspolis | Insurance | 31 Dec 2026 | Valid |
| Asbestinventaris | Certificate | — | Delivered |
| Ventilatieverslag (Systeem D) | Inspection | — | In preparation |
| Post-interventiedossier (PID) | File | — | In preparation |
| Task | Status | Assignee | Due |
|---|
| Team member | Type | Period | Working days | Note |
|---|
This walkthrough covers the Day-to-day screens. Dashboard, Pipeline, Projects, Project detail, Tasks and Planning are fully built — pick one from the sidebar.
Your personal account and sign-in — yours alone, separate from your company settings.
How your name and contact show up to your team, on assignments and on the timesheet.
The language of your screens and menus. Money and dates stay Belgian (nl-BE), set company-wide under Settings.
Your name, sign-in and preferences — no one else is affected.
Legal details, formats and automations are under Settings.
Ask an administrator to change what you can access.
Change the password you sign in with. Use one you don't use anywhere else.
Use 8+ characters with a number and a symbol. Changing it signs you out of your other devices.
A longer passphrase beats a short complex one.
Beloplan will never ask for your password by e-mail.
The devices signed in to your account right now. If you don't recognise one, sign it out.
| Device | Where | Last active | |
|---|---|---|---|
| MacBook Pro · Chrome This device | Gent, België | Now | Current |
| iPhone 15 · Beloplan app | Gent, België | 2 h ago | |
| iPad · Safari | Wetteren, België | Yesterday | |
| Windows PC · Edge office | Merelbeke, België | 23 Aug 2026 |
Signing out a device ends its access immediately.
Ends every session but this one — handy on a lost phone.
Callouts, service visits and recurring contracts.
| Number · subject | Status | Scheduled | Technician |
|---|
Hours booked on site, and the internal cost per hour.
| Person | Normal rate | Hours this month | Cost this month |
|---|
| Person | Week | Days | Hours | Submitted | Decision |
|---|
| Person | Type | From | To | Days | Status |
|---|---|---|---|---|---|
| BVBart Vermeulen | Annual leave | 01 Sep 2026 | 05 Sep 2026 | 5 | Approved |
| DMDieter Maes | Sick leave | 25 Aug 2026 | 26 Aug 2026 | 2 | Certified |
| IPIonuț Popescu | Annual leave | 15 Sep 2026 | 26 Sep 2026 | 10 | Requested |
| TVTom Verhaeghe | Public holiday | 21 Jul 2026 | 21 Jul 2026 | 1 | Approved |
| Person | Mode | Distance / day | Days on site | Allowance |
|---|---|---|---|---|
| BVBart Vermeulen | Company van | 42 km | 21 | €176,40 |
| KBKarim Bouazizi | Own car | 28 km | 20 | €112,00 |
| IPIonuț Popescu | Bike + train | 16 km | 19 | €64,60 |
| AMAndrei Munteanu | Company van | 35 km | 20 | €140,00 |
| Person | Contract | In service since | Safety cert. | Valid until |
|---|---|---|---|---|
| JPJan Peeters | Permanent · full-time | 03 Apr 2009 | VCA VOL | 03 2028 |
| BVBart Vermeulen | Permanent · full-time | 12 Sep 2015 | VCA Basis | 11 2027 |
| KBKarim Bouazizi | Permanent · full-time | 01 Feb 2019 | VCA Basis | 10 2026 |
| TVTom Verhaeghe | Fixed-term · to 12/2026 | 15 Mar 2024 | VCA Basis | 02 2027 |
Supplier invoices and site purchases, gathered in one list.
| Supplier | Category | Date | Amount | Status |
|---|
The supplier sends it electronically. The document is read in full, with VAT and due date.
Anything sent to the company address lands straight in the list.
Someone buys at the shop, photographs the receipt, picks the site. Done.
Fuel, leasing, software — they show up monthly, on their own date.
The people in the company, and what each of them can see.
| Name | Role in the app | Last sign-in | Status |
|---|
Vans, trucks and cars — with insurance and service due dates.
| Vehicle | Type | Status | Insurance until | Next service |
|---|
The company archive — paperwork that belongs to the firm, not to one project or client.
| Document | Category | Size | Filed on |
|---|
This screen isn't part of this prototype. The pitch focuses on the redesigned two-pane Settings and the shared list-page scaffold — try Interventions, Time tracking, Expenses, Team, Fleet and Documents.
Your company, formats and automations.
Your legal details and bank account. These print on every quote and invoice you send.
Your legal name, address and numbers exactly as they head every quote and invoice you send.
How dates and amounts are written across Beloplan — driven by your country, not by the interface language. Set it once here and every screen and document follows.
Money and date formatting for Belgium — set by your country and currency, not your interface language, so every user sees the same nl-BE figures.
The colour and footer on the quotes and invoices you send customers. This is the document accent — separate from the app's own interface colour.
The reference on every document you issue. Each type keeps its own prefix and running number — Beloplan fills in the next one automatically, so two documents can never share a number.
| Document | Prefix | Pattern | Next number | Next reference |
|---|---|---|---|---|
| Quoteofferte | {P}-{YYYY}-{####} | OFF-2026-0042 | ||
| Invoicefactuur | {P}-{YYYY}-{####} | F-2026-0135 | ||
| Credit notecreditnota | {P}-{YYYY}-{####} | CN-2026-0007 | ||
| Order formbestelbon | {P}-{YYYY}-{####} | BB-2026-0088 | ||
| Delivery noteleverbon | {P}-{YYYY}-{####} | LB-2026-0210 |
Quotes, invoices and credit notes each count on their own — an invoice number is never skipped by a quote.
The next reference is reserved the moment you open a new document, and shown in the preview here.
Belgian invoicing needs an unbroken sequence — Beloplan never lets you reuse or skip an invoice number.
The internal cost per hour used to price projects. Only administrators see these figures.
| Person | Trade | Cost / hour |
|---|
Each rate multiplies the hours logged on a project to price it and show its margin.
Site leads and workers never see cost figures — only their own hours.
Change a rate and older projects keep the cost they were priced at.
The three figures that decide when somebody is warned about a budget, a margin or an unpaid invoice.
A project turns amber once spend passes this share of its budget.
A quote is flagged when its margin would fall below this.
An invoice turns red this long past its payment term.
An article drops to below minimum on the reorder list once it reaches its threshold.
Electronic documents the company sends and receives over the Peppol network.
42 documents sent in August · 0 failed.
Which report goes to whom, and how often. They run on their own — nobody has to remember.
| Report | Recipients | Frequency | Next run | |
|---|---|---|---|---|
| Cost vs budgetall active projects | Wout, Els | Weekly · Mon | 31 Aug 2026 | |
| Outstanding invoicesover 30 days late | Hanne | Weekly · Fri | 28 Aug 2026 | |
| Hours & cost summaryprevious month | Wout, Sofie | Monthly · 1st | 01 Sep 2026 | |
| Stock below minimumreorder list | Marc | Paused | — |
Each report is generated and sent on its schedule — nobody has to remember.
From reports@bouwbedrijf-desmet.be to the people you pick.
Toggle a report off to stop it without losing its setup.
What happens by itself when something happens on a site — without anybody having to remember.
→ create a draft invoice from the logged hours and materials.
→ raise stock and match it to the open purchase order.
→ send a reminder to the client after 3 days, then after 10.
→ open a project and copy the lines across as tasks.
When the trigger happens on a site, the action runs by itself.
A draft invoice or task a rule creates is yours to check and change.
Toggle a rule to pause it — the setup is kept for later.
What Beloplan tells you about, and how. These are your own preferences — every teammate sets their own.
The customer accepts a quote you sent — in-app + e-mail.
A payment is matched to one of your invoices — in-app.
An invoice passes its payment term — in-app + e-mail.
You are set as the technician on a job — in-app + push.
Spend on a project you manage crosses the threshold — in-app.
An article reaches its reorder point — e-mail digest.
A due date on the fleet is within 30 days — e-mail.
Someone in your crew sends a week for validation — in-app.
One summary e-mail every Monday morning — off by default.
The bell in the top bar, on every device you are signed in on.
To wout.desmet@bouwbedrijf-desmet.be — change it under Account.
On the phone app, for the jobs assigned to you on site.
These preferences are yours alone; they don't change what your teammates receive.
Where photos, quotes, invoices and site documents are kept. Everything stays inside the EU.
AES-256 on disk, TLS 1.3 on the wire.
Point-in-time restore for the last 30 days.
Bring your own S3 store and Beloplan writes straight to it.
How long files are kept after a project closes. Accounting documents follow the Belgian seven-year rule automatically.
Anything removed can be restored before it's purged for good.
An e-mail two weeks before retention removes anything.
Belgium requires accounting records to be kept for seven years.
Old site photos add up — set a sensible window to keep quotas down.
What you're using of your plan's storage, and where it's going.
| Type | Files | Size |
|---|---|---|
| Site photos | 4.812 | 21,6 GB |
| PDF documents (quotes & invoices) | 1.204 | 7,1 GB |
| Supplier expense scans | 928 | 3,9 GB |
| Signed variation orders | 57 | 1,6 GB |
Uploads are optimised without visible quality loss.
Closing old projects reclaims storage on the next nightly sweep.
Point storage at your own S3 store for unlimited room.
Your own account and preferences. These are yours alone — every teammate sets their own.
The language of your screens and menus — not the company's. The same site reads in Dutch for you and Romanian for a colleague. Money and dates stay Belgian (set under Format & locale).
Light or dark — your choice, on your own devices. It doesn't change what your teammates see.
Yours alone — the words on screen. Here, per person.
Company-wide — how money and dates are written (nl-BE). Under General.
Chosen per quote or invoice when you send it, so the customer reads theirs.
Every change that touches money, people or settings — who did it, when, and what changed. Kept for seven years; administrators only.
| When | Who | Action | What changed |
|---|---|---|---|
| 25 Aug 2026 · 21:55 | WDWout De Smet | Rate changed | Bart Vermeulen · €34,00 → €36,00 / h |
| 25 Aug 2026 · 14:02 | HWHanne Willems | Invoice sent | F-2026-0134 · Delcourt · €24.180,50 |
| 24 Aug 2026 · 16:40 | EJEls Janssens | Quote signed | OFF-2026-0041 · Sporthal Melle |
| 24 Aug 2026 · 09:12 | WDWout De Smet | Member invited | Sofie De Clercq · Accountant |
| 23 Aug 2026 · 11:30 | WDWout De Smet | Setting changed | Budget alert 80% → 85% |
| 22 Aug 2026 · 08:05 | MDMarc Dupont | Stock adjusted | Cement CEM II · −40 zak |
| 21 Aug 2026 · 17:20 | SYSystem | Reminder sent | F-2026-0121 · 10 days overdue |
| 20 Aug 2026 · 10:48 | WDWout De Smet | Member removed | Temp account · site helper |
Entries are written by Beloplan and can never be edited or deleted.
Only Owner and Administrator roles can open this trail.
Download the full log as CSV for your accountant or an audit.
Sign in to your company's workspace.
Enter the email you sign in with and we'll send you a reset link.
We sent a reset link to wout.desmet@bouwbedrijf-desmet.be. Open the link in that e-mail to choose a new password — it's valid for 30 minutes.
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Choose a strong password you don't use anywhere else.
You're all set. Sign in with your new password to get back to work.
Set up your account to join the team as Accountant.
This invitation expires in 6 days. It was sent to nieuwe.collega@bouwbedrijf-desmet.be.
You've been signed out of Beloplan. See you soon, Wout.